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Freelancer bid proposal samples for data entry

Three original data entry bid samples for Freelancer.com, with what to change, common mistakes and how to price small data entry projects.

Data entry projects often collect many near-identical bids soon after they are posted. The ones that get a reply show the client three things fast: you understood the exact task, you will be accurate, and you can start now. Each sample below is short on purpose.

Sample 1: Spreadsheet from PDFs (concise)

Hi [client name],

You need [number] supplier PDFs typed into one Excel sheet with the columns you listed (name, SKU, price, stock). I can do this in [days] days.

How I keep it accurate: I enter each file, then check a random 10% against the source and fix any pattern errors before sending. You get a sample of the first 20 rows on day one, so you can confirm the format before I do the rest.

One question: should prices keep the currency symbol or be plain numbers?

[Your name]

Sample 2: Web research and lead list (question-led)

Hi [client name],

Before I start the lead list, one question that changes the result: do you want every [business type] in [city], or only ones with a public email address? The second list is shorter but far more useful for outreach.

My approach: I collect name, website, phone and email from official sources only, mark where each email was found, and remove duplicates. I have built similar lists for [type of past client], [number] rows each.

I can deliver the first 50 rows within 24 hours for you to check.

[Your name]

Sample 3: Product upload to an online store (milestones)

Hi [client name],

Uploading [number] products to your [Shopify / WooCommerce] store, with titles, descriptions, prices, images and categories from your spreadsheet.

Milestone 1: 20 products uploaded and checked by you (day 1).
Milestone 2: the remaining products (days 2 to [days]).
Milestone 3: a final check that every product has an image, price and category, plus a list of any rows in your sheet that were missing data.

I have done product uploads on [platform] before: [one real example].

[Your name]

What to change before you send it

  • Repeat the exact numbers from the brief (files, rows, columns). It proves you read it.
  • Offer a small sample first. Clients worry about accuracy more than speed.
  • Say how you check your work, in one sentence.
  • Never claim a typing speed or accuracy rate you cannot show.
  • Replace every part in [brackets] with your real details, and cut anything that does not apply to this project.

Pricing a data entry bid

Small data entry jobs are often priced per hour of work, not per row. Estimate the hours honestly, add a buffer, and check the result against the client's budget with the bid price calculator. Open the bid price calculator.

Write bids like these faster

The free proposal generator builds a template like these from three details. Inside AutoBidPilot, the AI drafts from the full project brief and your Freelancer.com profile; you edit it and place the bid yourself with Apply Now.